Sunday, 20 January 2019

Toward a universal Style Manual

The Australian Digital Transformation Agency plan to improve the Australia Government's writing style manual. Great. Can I help?

Worst user, best friend

I'll be your most demanding user. I'm technical, have no writing training and won't want to read the manual. And yet, this manual should be written for me. Why? Because people like me write policies, code, manuals, business cases, standards, designs,  requirements, tutorials. We write for government, industry, open source and international organisations.

Writers shouldn't read your manual

Auto-correctors fix spelling and grammar; templates help writers with headings and writing tips. The best way to reach us technical writers is to embed style guidance into these tools and templates. (Could you please also fix their formatting bugs, which seem to be in every word template I've ever used.) 

Go universal

Please avoid the temptation to create an Australian specific Style Manual. The inevitable inefficiencies caused by integrating local and international style variants will be painful. Draw inspiration from the Creative Commons licenses. They are internationally recognised, widely used and widely understood.  

Collaborate

Collaboration mitigates against being out-innovated, as in the digital economy, collaboration out competes competition. There are more smart people in the rest of the world, thinking about your problem, than can ever be mustered in your own team.
  • Use, extend, create - in that order:
    • Use existing material if it exists;
    • Otherwise extend and give back;
    • As a last resort, create your own.
  • Evangelise; encourage other nations to adopt the manual. Like language, the manual becomes more valuable as more people use it.
  • Use collaborative tools and methodologies to engage communities and evolve material.
  • Share ownership and control.

Modularity

Let's make the style manual extensible, to support domain specific requirements and individual flair. For instance, the international manual will need to support toggling between American and British spelling, and agencies will want to add domain specific acronyms. 

Don't finish

People will continue innovating. Establish a sustainable project, owned by multiple stakeholders, with periodic release cycles, which will last beyond your current funding cycle.

Sunday, 30 December 2018

Community Inside


Community inside
Parody of "intel inside®" logo,
a trademark of Intel Corporation.
Image SVG.
"Community inside" is the "intel inside®" of Open Source Software. It's an indicator of quality and long term sustainability.

Why? Because in the digital economy, collaboration out-competes competition!

So prioritise software developed by healthy communities. Look for diverse, supportive, meritocratic, productive, welcoming and inspiring teams. Then engage productively with them.

More ...

Saturday, 15 December 2018

Catching the elusive Episodic Volunteer


Understanding the science of volunteer contributions is key to the success of Open Source projects. A comprehensive study of episodic volunteering, which drew upon our OSGeoLive experiences, provides insightful advice for anyone wishing to build sustained and successful Open Source Software:

Contributor Motivation

Findings: Episodic volunteers with intrinsic motives are more likely to intend to remain, compared to episodic volunteers with extrinsic motives.

Recommendations:
  1. Lower barriers to entry through:
    • Accepting contributions directly through GitHub,
    • Good documentation,
    • Task–finding dashboard,
    • Simple workspace(s).
  2. Offer guided introductory events to help newcomers get started and to introduce the social element.
  3. Provide opportunities for social interactions, such as:
    • Interactive sites, including localised options,
    • Hosting local meetups.

Social Norms

Findings: Although Open Source episodic volunteers were unlikely to see their participation as influenced by social norms, personal invitation was a common form of recruitment, especially among non-code contributors.

Recommendations:
  1. Encourage existing volunteers to talk about their Open Source involvement by:
    • Highlighting the benefits of advocating broadly,
    • Providing digestible information for sharing.

Psychological Sense of Community

Findings: Psychological sense of community is more common among long-term participants;
A policy of inclusion was a commonly mentioned reason for feeling welcomed in the community.

Recommendations:
  1. Use a code of conduct to express the community’s intentions, allowing potential episodic volunteers to determine their similarity to the community.
  2. Give potential episodic volunteers the opportunity to identify alignment with the community through awareness of non-coding activities:
    • Collaborate with organisations with a different focus but shared values,
    • Recognise all forms of contribution.
  3. Re-enforce the psychological sense of community by:
    • Hosting local events,
    • Issuing personal invitations to episodic volunteers.

Satisfaction

Findings: Satisfaction was most commonly cited as a reason to remain;
Episodic volunteers derive satisfaction from knowing that their work is used, enjoying the work itself, and feeling appreciated.

Recommendations:
  1. Encourage satisfaction by increasing feelings of appreciation, by recognising all contributors and their areas of expertise.
  2. Being aware of episodic volunteers’ areas of expertise and requesting their assistance, sparingly, can:
    • Make episodic volunteers feel appreciated,
    • Encourage episodic volunteers to return to the community.

Community Commitment

Findings: Episodic volunteers who talk about their involvement are more inclined to continue participating;
Long-term episodic volunteers often have community commitment;
Community commitment is less common among episodic volunteers with extrinsic motives.

Recommendations:
  1. Encourage long-term episodic volunteers to talk about the community to strengthen their commitment to the community and:
    • To utilise Social Norms to recruit friends/family,
    • To recruit from similar organisations through Psychological Sense of Community.
  2. Consider time-based releases for large projects to allow episodic volunteers to plan their return.
  3. Use opt-in platforms to broadcast calls for participation for specific tasks to encourage episodic volunteers to return.

Episodic volunteering

Findings: Episodic volunteering is widespread in Open Source communities, but Open Source communities are often not strategically engaging with episodic volunteers;
Open Source episodic volunteers are often habitual volunteers in other communities.

Recommendations:
  1. Evaluate volunteer assets, volunteer availability, and potential assignments to find opportunities for episodic volunteers.

Sunday, 9 December 2018

Open Government's back slapping report

The Australian Open Government Partnership (OGP) have given themselves a glowing report card. Yes, it is great that Australia is working through OGP goals, but I wish they'd acknowledge the difficulties in achieving the goals so that we can focus on real solutions. I'll pick on just one report item:

  • OGP Commitment 5.2: Enhance public participation in government decision making. 
  • OGP Assessed Progress: Substantial. 
  • My Assessment: Tick the box participation has been achieved, but effective public participation is hard and there is much more to be done
Along with a number of technologist and open source community members, we responded to the OGP's last call for comment with a detailed set of practical recommendations? We are yet to hear if our report was understood, or considered. To be fair, our recommendations are detailed, are contrary to current government practices, and would be difficult to investigate and address. But the potential to become as effective as open communities is huge and worth investigating.
So before claiming "substantial progress" in public participation, please assign someone with sufficient technical capability to understand our report, and sufficient mandate to initiate improvements.

Reiterating our prior recommendations:
  • Acknowledge that the indicators for success are more than just “value for money” and “mitigation of risk”. 
  • Measure and prioritise: 
    • “Effectiveness of collaboration”, 
    • “Sustainability in the face of rapid innovation”, and 
    • “Resilience to monopolistic behaviours”. 
  • Develop an “Open Government Maturity Model” which describes open government goals and the processes required to achieve them.
  • Measure effectiveness at realising open government goals.
  • Arm decision makers with accessible, evidence based research into what works, so they can trust, select and defend collaborative strategies which are often counter-intuitive within traditional hierarchically managed organisations.
  • Use, extend, or create open technologies, in that order:
    1. Use existing open material if it exists;
    2. Otherwise extend and give back;
    3. As a last resort, create your own system.
  • Embrace modular architectures backed by open standards.
  • Prioritise initiatives which can attract and sustain participation from multiple contributors and organisations.
  • Promote collaboration between all levels of government, and between nations.
  • Invest in the communities of the projects you depend upon. Ensure there is funding to maintain a core team. Reduce barriers to entry in order to attract a wide contributor base. Develop indicators for reporting on the success of these investment strategies.
  • Consider strategies to flatten government’s spending cycles, especially for community based projects. 
  • Prioritise agile, iterative development methodologies over “big bang”, “whole of government” purchases.

Saturday, 1 December 2018

OSGeoLive in 4 minutes


Here is our OSGeoLive lightning talk, stripped back to 4 minutes, and presented at the FOSS4G-Oceania conference. OSGeoLive talk starts at 8mins 15secs.
The shortened slide deck and notes are here.

Friday, 12 October 2018

The Open Business - Business Case


Abstract:
Despite many attempts, large companies and governments’ rarely achieve the level of collaboration experienced by Open Source communities. Why?
Looked at through the lens of traditional management, Open Source collaboration is time consuming, imprecise, unreliable, hard to manage, rarely addresses short term objectives, and hard to quantify in a business case. And yet, in a digital economy, collaborative communities regularly out-innovate and out-compete closed or centrally controlled initiatives.
Backing successful collaboration within traditional business requires us to write compelling, counter-intuitive business cases which explain and justify the elusive practices of collaborative communities.
This presentation explains the subtle magic of open strategies in business terms, and will help you convince your boss to back them.

Presented at World Commons Week, November 2018. Youtube recording and slide deck is available online.



Fifty years ago Garrett Hardin described the tragedy of the commons,
where people acting in their own self-interest, inevitably will deplete or spoil a common resource, as each acts in their own self interest.
He argued that the tragedy can only be prevented by private property rights or government regulation.
And yet, within the last fifty years, we’ve discovered exemplar counter-examples where altruism trumps selfishness. Let’s look at the business case behind one of these examples - the Open Source movement.


Despite governments’ and businesses acknowledging the value of Open Source in policies and initiatives over the last decade. And despite numerous attempts. They rarely achieve the level of collaboration experienced by Open Source communities. Why?

Looked at through the lens of traditional management, Open Source collaboration is time consuming, imprecise, unreliable, hard to manage, rarely addresses short term objectives, and hard to quantify in a business case. And yet, in a digital economy, collaborative communities regularly out-innovate and out-compete closed or centrally controlled initiatives.
Backing successful collaboration within traditional business requires us to write compelling, counter-intuitive business cases which explain and justify the elusive practices of collaborative communities.
This presentation explains the subtle magic of open strategies in business terms, and will help you convince your boss to back them.
I’m going to focus on Open Source Software, but the principles translates across all types of Creative Commons - Open Data, Open Government, Open Standards, and other Open approaches.


This is what we will be covering today:
  • The digital economy,
  • Complexity,
  • Trust,
  • Motivations,
  • Innovation and Obsolescence.

The first thing to recognise is that the Digital Economy has fundamentally changed the rules of business. Ignore this at your own peril.
Zero Duplication Costs and the Connectivity of the Internet has led to Wicked Complexity, Rapid Innovation, and on the flip side, Rapid Obsolescence.

Let’s start by talking about Complexity.
Software systems have become huge, interdependent and complex.
It is no longer possible for one person to understand all of a system’s intricacies.
Solving problems requires the collective brain power of many people.

To understand this, we’ll introduce the Cynefin framework, developed by Dave Snowden when he worked for IBM Global Services. It describes how different decision methodologies should be applied at different levels of complexity.
The framework is broken into four decision-making domains.

The Obvious domain is the area of "known knowns".
The relationship between cause and effect is clear.
Establish the facts ("sense"), categorize, then respond, by following established rules and applying best practices.
This is the province of standard operating procedures and legal structures.
Beware of complacency, over-simplifying or creating volumes of processes and unwieldy red tape.

The Complicated domain is the "known unknowns".
The relationship between cause and effect can be deduced from analysis or expertise and there are a range of right answers.
Assess the facts, analyze, and apply the appropriate good operating practice.
This is the province of experts.
Be aware of the trustworthiness of advice, influence from vested interests, and balancing short versus long term goals.

The Complex domain is for the "unknown unknowns".
Cause and effect can only be deduced in retrospect, and there are no right answers.
Instructive patterns can emerge by conducting experiments that are safe to fail.
This is the provenance of hypotheses and the scientific method.

In the Chaotic domain, cause and effect are unclear, and events are too confusing to wait for a knowledge-based response.
Act to establish order; sense where stability lies; respond to turn the chaotic into one of the other domains.
This is the domain of firm leadership, tough decisions and action.

Open source collaboration has proven to be very effective within Complex and Complicated domains, which begs the question of “why”?
Why is an open approach so effective within complex domains, and conversely, why aren’t open approaches as dominant in Obvious and Chaotic domains?

Let’s start by looking at the characteristics of Open Source.

Firstly, most projects are abandoned, and of those that succeed, most only have a few developers, with the extra developers often coming from another country.

On this graph we’ve drawn in the success rate for the projects.
As you attract developers, your chance of long term success increases dramatically.
This is showing ruthless Darwinian evolution at work.

Effectively, Open Source is an environment where lots of competing ideas are tested.
Only projects of exceptional quality attract sustained growth and large communities.

And this is a key characteristic to notice. When you are giving away your software for free, success depends upon:
  • A compelling vision,
  • Clear utility,
  • And being so welcoming and caring that you attract and retain contributors.
The study also noticed that projects which grow:
  • Typically provide fine scaled task granularity, making it easier for people to contribute,
  • And often have attracted financial backing.
And here we start to uncover the magic of Open Source.
In the digital economy, there are more developers working on your problem, than you will ever have in your team. When projects can tap into this,
Collaboration out-competes competition!

Let’s look at one of the key factors in complicated systems - trust; and question what makes trustworthiness.

It turns out we all make use of a variant of this trustworthiness equation.
  • We trust people who are credible and have a track record of providing reliable advice in the past.
  • We trust people who are open and transparent.
  • We trust ourselves, our family, our friends, because they look out for us, and we look out for them.
  • And we are suspicious of people who stand to gain from advice they give us.

We also trust processes.
  • We trust that the scientific method leads to reliable research that we should act upon.
  • We trust that the competition of market economies leads to better products.
  • We trust that the democratic process leads to fair governance and management of resources.
But, we also know that all processes can be gamed.
And the more complex a system, the easier it is to bamboozle people, and game the system.

Part of the reason Open Source has been so successful is that it’s characteristics lead to trustworthiness.
These include:
  • Freedom and Altruism,
  • Openness,
  • Bottom up decision making,
  • Do-ocracy,
  • Meritocracy,
  • And modularity.
Let’s look at these in more detail.


… starting with Freedom and Altruism.
Open source, by definition, is given away for free, with the freedom to use and extend it as you see fit.
Why are open source developers so altruistic?
It turns out that it is wrong to assume that we humans are only driven by self interest.
As noted by Dan Pink in his book Drive, after our basic needs are met, we are also motivated by …

Autonomy. The desire to be self directed.

Mastery, the urge to get better at stuff.

And Purpose,
The desire to do something with meaning and importance.
Such altruistically motivated people, who provide significantly more value to the receiver than to the giver, increases the trustworthiness of the giver.

Then there is Openness.
Openness and transparency is almost universally applied to all Open Source development and communication.
  • Conversations are public; Everyone has the opportunity to join and contribute;
  • Decisions are made openly;
  • And issues and limitations are published and shared.
Being transparent and open to public critique reduces the potential for hidden agendas and creates trustworthiness.


And within Open Source communities, decisions tend to be made bottom-up rather than top-down.
When you can trust the motivations of your community, you are empowered use of bottom up decision making.

This is important, because in a complex system, the person closest to the problem is usually the best qualified to make decisions.

It creates a culture of “do-ocracy”.
Within a do-ocracy the person motivated to do the work decides what gets done. Their commitment is a better indicator of true value than a person at the top saying “someone should fix this”.

This leads into Meritocracy.
In a meritocracy, the best ideas win, no matter who suggests them. It is the sign of an egalitarian community rather than a hierarchical or dysfunctional one.

But we should be careful not to suggest that open practices easily solves all problems.
Open Source projects are highly susceptible to being Loved to Death. This happens when a project attracts an engaging user base without attracting matching contributions. Volunteer become overwhelmed leaving insufficient capacity to cover essential business-as-usual tasks.
Don’t to overload the community you depend upon. It is both bad karma and bad business.
Successful projects have worked out how to either:
  • Politely say NO to “gifts” of unsupported extra code and excessive requests for help;
  • Or how to help uses become contributors, either in kind, or financially.
If your organisation isn’t ready to act as a good community citizen, actively caring about the community’s long term sustainability, then you will probably have a disappointing Open Source experience. You will make self-centred, short term decisions, and you won’t get the support you need when you most need it. You will likely be better off with proprietary software. (And the community would be better off without you.)

Using modular architectures, connected by open standards:
  • Reduces system complexity,
  • Enables interoperability,
  • Which reduces technical risk,
  • it enables collaboration,
  • And facilitates sustained innovation.
It means you can improve one module, without impacting the rest of your system.This helps with maintenance, innovation, and keeping up with latest technologies.

Collaboration is a key focus of both Open Source and Open Standards narratives. Hence, successful Open Source applications usually provide exemplary support for standards.

By comparison, from the perspective of dominant proprietary companies, it makes business sense to apply vendor lock-in tactics, making cross-vendor integration difficult.
Adoption of Open Standards threatens vendor lock-in tactics, and consequently dominant vendors are often reluctant and half-hearted in their support of Open Standards.

Effectively, we are talking about monopolies.
Because software is so time consuming to create and so easy to copy, it is excessively prone to monopolies.
This holds true for both proprietary and open source products. A product that becomes a little better than its competitors will attracts users, developers and sponsors, which in turn allows that product to grow and improve quickly, allowing it to attract more users.
This highly sensitive, positive feedback leads to successful software projects becoming “category killers”.

This means that most of the software you own is likely to be out-innovated within a year or two.
Your software is not an asset, it is a liability needing to be updated, maintained, and integrated with other systems.
It is technical debt, and unless a product is part of your core business, you should try to own as little of it as possible.
The question is: should you select Proprietary or Open Source as the alternative?

Open Source and Proprietary business models differ in how their realised value is shared.

Open source licenses are structured such that multiple companies can use and support the same open source product, so the market self corrects any tendencies toward price-fixing.
It enables everyone to share in the value created by technology.

By comparison, the ruthless competition between proprietary companies results in “winner takes all” scenarios. Many of the richest people in the world are self made software entrepreneurs.

These are typically people and organisations who have mastered the Chaotic domain.

Let’s take a quick look into the indicators for successful open projects.

To get insights into project health, you can look at Open Hubmetrics. In particular, look for signs of sustained collaboration and growth.

Another strong indicator of a project’s success is whether it has completed an Open Source Foundation’s incubation process.
I’ve been involved with the Open Source Geospatial Foundation’s incubation process where we look for indicators of:
  • Quality
  • Openness
  • Community Health
  • Maturity
  • And sustainability

Bringing this all together into a concise elevator pitch:
  • The Digital Economy leads to High Complexity, Rapid Innovation and Rapid Obsolescence. Get with the program, or become obsolete.
  • Increased complexity requires us to trust. So increase the value you place on trustworthiness, openness and transparency.
  • Software is technical debt. It needs significant maintenance to remain current. Own as little of it as possible.
  • For the long term play, Collaboration trumps Competition.
  • Truly care about your community, and they will care about you.
  • Learn how to describe the business case for good behaviour. It is counter-intuitive, but it is the foundation for long term successful business strategies.



© 2018 Cameron Shorter. The text behind these slides, is licensed under a Creative Commons Attribution 4.0 International License.